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隱私政策

最新修改日期：【2020年9月18日】

1. 為什麼我們有隱私政策?

當您（「求職人員」或「您」）在我們網站https://www.smartrecruiters.com/（「網站」）招聘工具上創建個人資料並申請具體職位時，您向英特宜家集團（「我們」或「英特宜家」）提供個人資料。英特宜家的實體共同負責處理您的個人資料。您可以在以下清單查詢英特宜家的各實體：＜清單＞。為了使您更容易理解，如果您有問題、投訴、意見或者請求，只需寄送一則訊息至以下（電子郵件）地址即可，此地址涵蓋英特宜家的所有內部實體。

本隱私政策（以下簡稱「本政策」）中，我們會向您發出關於您個人資料相關處理的通知。我們非常尊重求職人員的隱私，並承諾通過遵循本政策對其進行保護。同時，我們還承諾會通過提供關於個人資料處理的明細、處理目的、個人資料保留期限以及處理的法律依據和根據適用法律要求我們提供的其他資訊的方式對我們的求職人員透明化。

您的個人資料既可以在我們網站的招聘系統中進行處理，也可在英特宜家招聘人員使用的智慧手機應用的招聘系統中進行處理。為此，本網站上的任何查閱功能均能在智慧手機應用中進行查閱（如相關）。  

 

2. 我們主要處理的個人資料是哪些？

如果一名求職人員通過我們的網站創建了個人資料，並申請了具體職位，則該求職人員應提供有待我們處理的幾種類型個人資料。同時，我們也可以從其他來源收集求職人員的相關個人資料，隨後我們會將這些資料在網站上進行處理。我們可能處理的相關個人資料類型如下：

1. 姓名
2. 性別
3. 國籍
4. 出生日期
5. 電話號碼
6. 電子郵箱位址
7. 地址
8. 語言技能
9. 用戶名
10. 簡歷（簡歷可包括照片和視頻）
11. 教育背景
12. 經驗
13. 期望工資和/或當前工資
14. 面試過程中的備註事項（此外，此類備註事項可包括您生活方式的偏好及相關資訊，如：愛好、積極性和興趣以及我們對您作為求職人員的相應評估）
15. 隨附至應用程式
16. 線上評估結果
17. URL 連結至社交媒體
18. 相片
19. 背景調查/經歷查核（僅在當地法律要求的情況下）

 

3. 為什麼我們會對您的個人資料進行處理？

為了便於管理招聘流程，我們將對您的個人資料進行處理，其中特別包括跟進申請、創建求職人員個人資訊，並以適當的方式與您聯繫（如：邀請您參加面試）。

同時，為了對該申請進行評估，我們還將進一步對該個人資料進出處理，其包括確定該求職人員是否具備某一職位的資格，求職人員提供的教育背景、經驗和語言技能是否符合公開職位的相關要求，我們的薪金水準是否符合求職人員的期望、勞動談判協定和賠償框架協定。在評估求職人員的申請時，我們還將對求職人員提供的個人資料進行處理。這包含求職人員的簡歷和求職信，且可能包含（僅在可選性之基礎上）照片和/或視頻。然而，我們只能在求職人員明確表示他/她同意後，才處理這些照片和/或視頻。

在招聘過程中，招聘團隊可記錄面試中的可能包含的個人資料。為了評估求職人員上述就業資格，我們將對這些資料進行相應處理。在申請過程中，可能還會要求您進行線上評估。為了評估求職人員上述就業資格，我們還將對線上評估的結果進行處理。

我們的網站可供求職人員上傳附件，以供招聘團隊評估。任何此類附件屬於自願提供，且會對其進行相應處理，以獲得求職人員的總體情況，並對求職人員進行上述就業資格評估。

在英特宜家，無論您的職位、性別和背景如何，我們都秉著信任的原則彼此尊重。多元化、平等和包容增進了我們對客戶和對彼此的瞭解。為了方便我們對達成、修補和執行此類多樣性、性別平等和包容性的跟進工作，我們將採用匿名方式統計求職人員的性別、國籍和出生日期等相關資訊（此類個人資料的提供為可選性提供）。

通過本網站，您可以將您的申請連接至您的社交媒體帳戶（如：LinkedIn、Facebook和Twitter）。如果您選擇提供一個連結到您的社交媒體帳戶，則我們會對這些個人資料進行處理，並對您的社交媒體帳戶中的相關資訊進行核查，以獲得您作為求職人員的總體情況，且還會對您是否符合我們的就業資格進行評估。

關於背景調查，如果英特宜家實體所在的國家的法律對此有所規定，那麼我們將僅對此類個人資料進行處理。

如果我們打算將您的個人資料用於非最初收集資料的其他目的而進行處理，那麼我們會在開始進行此類處理之前向您發出相關通知，且如有必要，會徵得您的同意。例如，當您的個人資料主要針對具體職位的招聘進行處理時，如果我們認為您可能更符合英特宜家內部其他職位的求職，那麼我們可能會徵得您的同意對您的個人資料進行相應處理。如果您同意，那麼為了方便之後的招聘我們會對您的資料進行處理，同時會將您納入我們的「人才庫」。之後，我們也可能再次徵得您的同意將您的個人資料提供給英特宜家內部未獲得您的第一手個人資料的其他公司使用。

 

4. 個人資料的轉載/披露

英特宜家內部

求職人員提供的個人資料將由英特宜家進行處理，並可能會被轉載到英特宜家內部的其他公司，即提供求職人員申請的具體職位的公司或其他您所申請的英特宜家內的公司。個人資料也將交由英特宜家數位業務部進行處理，該部門屬於英特宜家內部協助數位化相關事宜的業務部門。

其他公司

此類個人資料還會披露給本網站供應商智慧招聘初創公司，該系統將訪問系統內的個人資料，以向英特宜家提供其相應服務，以及智慧招聘初創公司供應商郵箱和網站的數位功能。要求智慧招聘初創公司能夠對您的個人資料進行適當保護，不得將其用於未經授權的其他目的，並確保其供應商也會如此。

 

5. 相關處理的法律依據什麼？

除非本政策另有規定，處理個人資料的法律依據為與求職人員簽訂勞動契約前，依求職人員的要求所採取的必要處理。但是，如果我們為了保護我們的合法權益而較長時間地保留您的個人資料，例如：如果求職人員對我們提供的具體職位招聘資訊進行甄別，則根據合法利益原則我們對其個人資料的處理屬於合法行為，該合法利益保護了我們在此類甄別情況下的合法權利。如果我們進行背景調查，則這種處理的法律依據即是履行法律義務。針對您上傳的照片或視頻所進行處理，是依據您所給予法律上有效的同意。

 

6. 我們會將您的個人資料保留多久？

我們將根據上述第3節所述的目的在必要時對您的個人資料進行處理。我們的一般政策是：在拒絕您求職1年後，我們會刪除您的個人資料。招聘過程終止後，我們保留您的個人資料是為了確保我們擁有所有必要的資料資料，以保護我們的相關權利，以防求職人員在其申請工作所在國進行職位甄選的過程中採取了某些法律對策。如果您同意對您的個人資料作進一步處理，即錄入我們的人才庫，那麼只要您願意留在人才庫我們就會保留您的個人資料。某些情況下，我們對您資料資料的處理時間可能長於上述時間。如果我們需要保護我們的法律權利，則會出現此類情況，例如：在法律糾紛中或必要時履行某些法律義務。

 

7. 個人資料的保護

我們對您提供的相關個人資料採取以下安全保護措施：

安全性

我們採用了一系列技術和組織安全措施保護您的個人資料，包括：加密和身份驗證工具。您的個人資料均存儲在安全網路系統上，僅限部分人員擁有訪問該系統的特殊存取權限。

例如，要求英特宜家內部一些可以訪問您個人資料的公司將您的個人資料視為機密資訊，並力圖維護其安全性。僅限您申請的英特宜家實體和/或其他參與招聘過程的實體相關招聘人員和經理及同事可訪問您的個人資料。

國際傳輸
我們網站處理的個人資料均儲存在歐盟或歐洲經濟區 (EEA) 境內。如果我們需要在 EEA 境內傳輸資料，則僅能從法律和監管的角度出發，方可實現這一點。例如：

- 我們會遵守歐盟提供的充分決策，確保這些國家/地區可以提供充分的資料保護。這代表歐盟認為該國家/地區的法律或合約能為您的個人資料提供充分保護。

- 如果歐盟沒有針對某個國家/地區做出充分決策，我們便會遵守《歐盟標準契約條款》，此為歐盟委員會核准的資料隱私相關標準契約條款。這能夠確保外部人士會保證為您的個人資料提供充分的保護。

 

8. 您對個人資料的處理權利

您對於您的個人資料擁有許多權利。詳情請閱讀如下。如果您欲行使這些權利或進一步了解，請聯絡我們別客氣！您可以在本此聲明的最後面取得詳細的連絡資訊。請注意，部分權利可能對您不適用。

• 近用權
  • 您有權知道我們處理的個人資料內容及原因。 這就是為什麼我們通過此聲明提前通知您我們的處理活動。 如果您有任何疑問，或者想了解您有什麼資料交由我們處理，歡迎與我們聯繫，我們將為您提供進一步的資訊。
  更正權
  • 如果您認為我們存有您的錯誤資料，例如您的姓名或地址，您可以要求我們更正此資料
• 刪除權 / 被遺忘權
  • 您有權要求從我們的記錄中，永久刪除您的個人資料。 例如，如果您認為我們不再需要保留它，您就可以這麼做。 或者，如果您之前已經給予許可，您可以決定直接撤回它。
• 限制處理權
  • 在某些情況下，您有權限制我們的處理活動。這意味我們將繼續儲存您的資料，但我們會暫時停止任何其他的處理。您為什麼想這麼做呢？ 例如，如果您要求我們更正不正確的資料。在這種情況下，您可能希望我們停止處理至資料正確為止。
• 資料攜帶權
  • 在某些情況下，您有權要求我們以電子檔的形式傳送您的個人資料，以便您可以轉寄給其他人。
• 拒絕權
  • 即使我們有合法的法律理由處理您的資料，您也有權拒絕。當我們基於合法利益處理您的資料，而您認為您的個人利益優於我們的利益時，您可以這麼做。如果您不希望我們基於直效行銷的目的使用（包括分析）您的資料，我們無論如何都將遵守您的期望。
• 撤銷同意權
  • 如果我們依據您的同意而處理您的個人資料，您有權隨時撤銷您的同意。
• 向主管機關申訴權
  • 如果您不滿意我們處理您的個人資料的方式，您有權向主管機關投訴我們。

 

9. 本政策的更改

如果我們對本政策進行了任何更改，則會向您發出相關通知，並在您登錄網站帳戶後立即請求您同意對本政策中新列的個人資料進行更新處理，然後才能繼續使用本網站。

 

10. 聯繫資訊

如果您對個人資料的處理存在任何疑問，要求行使本隱私聲明第8條的權利，或者如果您希望就我們的政策和/或隱私方式給出相應回饋，請聯繫我們，發送信件至：

荷蘭代爾夫特LN

Olof Palmstraat 1號

英特宜家

郵遞區號：2616

 

或者寄送電子郵件至：Data.Privacy@inter.ikea.com。

如欲聯繫負責資料保護的職員，請發送電子郵件至：Data.Privacy@inter.ikea.com。

 

  

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Privacy Policy

Last modified: [18-09-2020]

 

1. Why do we have a privacy policy?

When you (the “Candidate” or “you”) create a profile in our recruitment tool on https://www.smartrecruiters.com/ (the “Website”) and when you apply for a specific position, you provide personal data to the Inter IKEA Group (“we”, “us” or “Inter IKEA”). The entities of the Inter IKEA Group together are responsible for the processing of your personal data. You can find the list of the Inter IKEA Group entities <here>. In order to make things easier for you, if you have a question, complaint, comment or request, it is sufficient to send one message to the provided (email) address below, which will cover all the entities within the Inter IKEA Group.

In this privacy policy (hereinafter the “Policy”) we will inform you about our processing of your personal data. We greatly respect our Candidates’ privacy and are committed to protecting it through compliance with this Policy. We also commit ourselves to be transparent with our Candidates by providing clear information about what personal data we process; the purpose of processing, the retention period of the personal data as well as the legal basis for the processing and other information that we are required to provide pursuant to applicable legislation.

Your personal data will be processed in the recruitment system both on our Website and in a smartphone application used by the recruiting staff of Inter IKEA. For purposes of this Policy any reference to the Website includes the smartphone application (when this is relevant).

 

2. What personal data do we process?

When a Candidate creates a profile and when the Candidate applies for a specific position through our Website, the Candidate will provide several types of personal data that we will process. We may also collect personal data about the Candidate from other sources which we will then process on our Website. The types of personal data that we may process about you are:

1. Name
2. Gender
3. Nationality
4. Date of birth
5. Telephone number
6. Email address
7. Location
8. Language
9. User name
10. Résumé (the résumé may include photos and videos)
11. Education
12. Experience
13. Salary expectations and/or current salary
14. Notes from the interview process (such notes may, among other things, include preferences and information about your lifestyle such as your hobbies, motivations and interests and our assessment of you as a candidate)
15. Attachments to the application
16. Online assessment results
17. URL link to social media content
18. Photos
19. Background checks / reference check (only if required by local law)

 

3. Why do we process your personal data?

We will process your personal data for purposes of administrating the recruitment process, which includes inter alia to follow-up on your application, create a candidate profile and to communicate with you in the appropriate manner (e.g. inviting you to an interview).

We will also process the personal data in order to evaluate the application which includes determining if the Candidate is eligible for a certain position, if the Candidate’s education, experience and language skills meet the requirements for the open position, whether the salary level is in line with the Candidate’s expectations and collective bargaining agreements and compensation framework. When evaluating a Candidate’s application we will process the personal data provided by the Candidate. This concerns the résumé and cover letter, but may also concern (on a purely optional basis) photos and/or videos of the Candidate. However, we shall only process these photos and/or videos, if the Candidate has provided his or her explicit consent.

During the recruitment process, the recruiting team may take notes from e.g. interviews which may contain personal data. Such data are processed in order to evaluate the Candidate for the employment in question. During the application process you may also be asked to perform an online assessment. The results from the online assessment will be processed in order to evaluate the Candidate for the employment in question.

The Website will provide the opportunity for the Candidate to upload attachments for the recruiting team to evaluate. Any such attachment is provided on a voluntary basis and will be processed for the purpose of getting an overall picture of the Candidate and to evaluate the Candidate for the employment in question.

At Inter IKEA we believe in people and respect each other regardless of position, gender and background. Diversity, equality and inclusion increase our understanding of our customers and each other. In order for us to follow up that we reach, recruit for and embrace diversity, gender equality and inclusion we process information about our Candidates’ gender, nationality and date of birth (the provision of such personal data is optional) for statistical purposes and in an anonymous way.

Through the Website you have the possibility to connect your application to your social media accounts (such as LinkedIn, Facebook and Twitter). If you choose to provide a link to your social media accounts, we will process such personal data and review the information in your social media accounts for the purposes of getting an overall picture of you as a Candidate and to evaluate your eligibility for employment with us.

As regards background checks we will only process such personal data if required by local law in the country where the employing Inter IKEA entity is based.

If we intend to process your personal data for other purposes than the purpose for which the data was originally collected, we will notify you of such processing before we initiate it and if necessary, request your consent. For example, if your personal data are processed in relation to the recruitment for a specific position, we may ask for your consent to process your personal data in the future in relation to another position if we think that you would be a suitable candidate for another role within Inter IKEA. If you consent to this, we will process your data for the purpose of future recruitments and you will be a part of our “talent bank”. We may also at a later date ask for additional consent to use your personal data for purposes of another company within Inter IKEA that did not receive your personal data in the first instance.

 

4. Transfer/disclosure of personal data

Within Inter IKEA
The personal data provided by a Candidate will be processed by Inter IKEA and may also be transferred to the company within Inter IKEA that is offering the specific position for which the Candidate has applied or other companies within Inter IKEA you applied to. Personal data will also be processed by Inter IKEA Digital Business, which is a business unit within Inter IKEA that supports the group in digital matters.

To other companies
The personal data will be disclosed to SmartRecruiters Inc., which is the supplier of the Website, that will access the personal data within the system to provide its services to Inter IKEA, as well as to SmartRecruiters’ suppliers of email and digital functions for the Website. SmartRecruiters is required to adequately safeguard your personal data and not use them for any unauthorised purposes and to ensure that its suppliers do the same.

 

5. What is the legal basis for the processing?

Unless otherwise stated in this Policy, the legal basis for our processing of personal data is that the processing is necessary in order to take steps at the request of the Candidate prior to entering into an employment contract. However, if we retain your personal data for a longer period in order to protect our legal rights, e.g. if a discrimination process is initiated by a candidate in relation to our recruitment for a specific position, such processing of personal data is lawful based on the principle of legitimate interest, with the legitimate interest being to protect our rights in the discrimination case. If we process background checks the legal basis for such processing will be to fulfil a legal obligation. Photos or videos uploaded by you, are processed on the legal basis consent.

 

6. How long do we keep your personal data?

We will process your personal data only for as long as necessary in relation to the purposes described under section 3 above. Our general policy is that we erase your personal data one (1) year after you have been rejected a job. The reason why we keep your personal data after the termination of the recruitment process is to ensure that we have all necessary data to protect our rights should a candidate take legal actions in a discrimination process in the country where you applied for the job. If you consent to further processing of the personal data for the purposes of being a part of our talent bank, we will retain your personal data as long as you wish to remain in our talent bank. In some cases we may also process your data for a longer period of time than stated above. This may be the case if we need to protect our legal rights, for example in a legal dispute or if necessary to fulfil a legal obligation.

 

7. Protection of personal data

We take the following precautions in relation to the personal data you provide us:

Security
We use a variety of technical and organisational security measures, including encryption and authentication tools to protect your personal data. Your personal data are stored on systems behind secure networks and is only accessible to a limited number of persons with special access rights to such systems.

For example, the companies within Inter IKEA that have access to your personal data are required to treat your personal data as confidential and to seek to maintain its security. Only recruiters and relevant managers and co-workers of the Inter IKEA entity or entities to which you directed your application and/or who are otherwise involved in the recruitment process will have access to your personal data.

International transfers

The personal data processed on our Website are stored in the European Union or within European Economic Area (EEA). If we need to transfer data within the EEA we will only do so if this is possible from a legal and regulatory standpoint, for example:

- We rely on adequacy decisions from the EU on which countries provide an adequate level of data protection. This means that the EU believes a country’s own laws or agreements provide adequate protection for your personal data.

- If there is no adequacy decision from the EU for a country, we then rely on the EU Model Contract Clauses, which are European Commission approved standard contractual clauses relating to data privacy. This ensures that the external party will guarantee an adequate level of protection of your personal data.”

 

8. Your rights regarding the processing of personal data

You have many rights regarding your personal information. Read more about them below. If you would like to exercise them or learn more, feel free to contact us! You can find contact detail at the end of this statement. Please note that some of the rights may not be applicable to your situation.

• Right of access
  • You have the right to know what personal information we process and why. That’s why we inform you in advance about our processing activities via this statement. If you have any questions, or would you like to learn more about what information we process from you, you are always welcome to contact us and we will provide you with further information.

• Right to rectification
  • If you believe we store wrong information about you, such as your name or address, you can ask us to correct this. 

• Right to erasure / right to be forgotten
  • You have the right to tell us to permanently erase your personal information from our records. You can do this for example if you believe there’s no longer any need for us to keep it. Or, if you previously have given your permission, you can just decide to withdraw it.

• Right to restrict the processing activities
  • You have the right to restrict our processing activities in certain situations. This means we will continue to store your information, but we’ll temporarily stop any other processing. Why would you want to do this? For example if you’ve asked us to fix incorrect information. In this situation you may want us to stop processing until the information is correct.

• Right to data portability
  • In certain situations you have the right to ask us to send your personal information in digital form to you, so that you can forward it to someone else.

• Right to object
  • You have the right to object to the processing of your information, even when we have a legitimate legal reason to process it. You can do this when we process your information on the basis of our legitimate interest, and you believe that your personal interest outweighs ours. If you do not want us using your information for direct marketing purposes, including profiling, we will comply in any case.

• Right to withdraw consent
  • If we process your personal information based on your consent, you have the right to withdraw your consent anytime.

• Right to lodge a complaint with a supervisory authority
  • If you aren’t satisfied with the way we treat your personal information, you have the right to lodge a complaint about us to the national supervisory authority.

 

9. Changes to this Policy

If we make any changes to this Policy you will be notified thereof and requested to consent to the updated processing of personal data as set out in the Policy as soon as you log in to your account on the Website and before you can continue using the site.

 

10. Contact Information

If you have questions about the processing of your personal data, requests as set out in article 8 of this Privacy Statement or if you would like to give us feed-back on our Policy and/or our privacy practices, please contact us by sending a letter to:

Inter IKEA
Olof Palmstraat 1
2616 LN Delft
The Netherlands

or an email to: Data.Privacy@inter.ikea.com.

To contact the data protection officer, you can send an email to Data.Privacy@inter.ikea.com.

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